Branch Hours


Sunday1PM - 5PM
Monday10AM - 8PM
Tuesday10AM - 8PM
Wednesday10AM - 8PM
Thursday10AM - 8PM
Friday10AM - 5PM
Saturday10AM - 5PM
Phone (905) 815-2042
Fax (905) 815-2024

120 Navy Street
Oakville ON L6J 2Z4

Map

Room Rentals

Meeting rooms in the library bring together the resources of the library and the activities of the community for educational, cultural, civic, recreational and charitable purposes. When not required for library use, the Oakville Public Library offers select meeting rooms that can be rented for use by individuals, groups or organizations. Meeting rooms are available on a first-come, first-serve basis during branch hours.

How to Book a Room

To start the process of booking a room, clients should inquire via email or phone as follows:

Branch PhoneEmail
White Oaks 905-815-2038 WhiteOaksRoomBooking@oakville.ca
Glen Abbey 905-815-2039 GlenAbbeyRoomBooking@oakville.ca
Central 905-815-2042 ext. 5024 CentralRoomBooking@oakville.ca
Iroquois Ridge 905-338-4247 IroquoisRidgeRoomBooking@oakville.ca
Woodside 905-815-2036 WoodsideRoomBooking@oakville.ca

Requirements

  • Completed contract executed by the Client and the Oakville Public Library
  • Photo ID
  • Full payment
  • Any of the following provisions if applicable:
    • Letter indicating signing authority, general liability insurance, proof of status: i.e. current tax return, constitution or registered charitable number.

Discounted and Regular Rates

Rates vary according to status: i.e. corporate, individual, registered non-profit and registered charity.

Corporate, individual and unregistered associations and organizations will be charged the regular rate. Registered not-for-profits or charitable organizations will be charged the discounted rate upon receipt of proof (i.e. current tax returns, constitution or registered charitable number), as outlined in the contract and with approval from the Room Bookings department.

Insurance Requirement

$5 million general liability insurance, naming the Town of Oakville and the Oakville Public Library as additional insured, is required if the Client meets either of the following criteria: more than 30 people will be present at the event or the event lasts longer than 4 hours.

Non-Sufficient Funds

There is an administration charge of $40.00 for all payments by cheque returned non-sufficient funds.

Cancellations

Any cancellation with at least eight (8) days' notice will be charged a $15.00 administration fee. Any cancellation between three (3) to seven (7) days will be charged a $35.00 administration fee.

What else do I need to know?

  • The Client is required to read and comply with the Rzone Respect and Responsibility procedure, the Oakville Public Library Room Rental Policy and the contract.
  • Room set-ups must be confirmed at least seven (7) days prior to the booking date.
  • The client and attendees of the clients event are expected to be respectful of the Library environment and keep all noise to a minimum.
  • The Client will be billed for any damages to the room and/or resources.
  • To avoid charges, the Client will be required to leave the room in the same condition it was in prior to use.
  • Customers and attendees must vacate the room no later than the contract end time.
  • Contracts are confirmed when signed by the Clients authorized representative over the age of 18 years and the Oakville Public Library. All contract requirements must be met prior to execution of the contract.
  • Depending on branch availability, the Library offers resources to Room Rental Clients, which must be arranged in advance. Some are offered for free and some are available at a charge to the Client. Resources include: VCR/monitor, DVD/monitor, retractable screen, whiteboard, coffee and tea urns, tables, chairs, microphone, flip chart, etc. Wi-Fi is available throughout the Library.
  • Please note that Library meeting rooms will be unavailable for rent on statutory holidays.


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